Visa
Up-to-date information on countries that require a visa is available on the website of the Ministry of Foreign Affairs.
Visa fees and visa agency service fees (transaction fees) must be included in the Application for a Business Trip Abroad and covered by the relevant faculty’s budget (MPK).
The cost of the visa constitutes taxable income for the person travelling abroad and is subject to personal income tax.
A visa can be obtained:
- independently, or
- through UpHOTEL, a travel agency.
Reimbursement for a visa purchased independently by the traveller is made after the trip has been completed. The cost of a visa purchased through the travel agency with which the University of Silesia has a signed agreement is paid directly by the University.
The traveller may purchase the visa independently using their own funds.
Reimbursement of the costs incurred is made after the trip has been completed, based on the following documents attached to the travel expense settlement:
- proof of payment or a receipt, or
- an invoice containing the traveller’s first and last name, the amount paid, the date, and the country.
If the trip is undertaken as part of a project funded by external sources, the visa must be purchased in accordance with the regulations applicable to that project.
A visa can be purchased through the UpHOTEL travel agency after submitting the Application for a Business Trip Abroad to the International Mobility Department – International Mobility Settlement Office (BRMM).
1. Sending an email to the UpHOTEL travel agency
The traveller should send an email to UpHOTEL at rezerwacje@uphotel.eu to request passport visa processing services.
The email should include the following information required to purchase the visa:
- traveller’s first and last name,
- travel dates,
- destination country,
- place of departure and destination,
- nationality,
- confirmation of whether the travel dates are flexible,
- contact telephone number.
2. Receiving a visa service offer from UpHOTEL
UpHOTEL provides detailed information on how to obtain the visa and complete the necessary formalities at the relevant diplomatic mission, including arrangements for the appointment and the place where documents and the passport are to be collected. The agency also provides the visa applicant with the relevant application forms and assistance with completing them.
If any problems arise with obtaining the visa, UpHOTEL will notify the traveller without delay.
UpHOTEL sends an email to BRMM requesting confirmation of the visa purchase. BRMM confirms the purchase on the basis of the submitted Application for a Business Trip Abroad, provided that the relevant costs have been included in the application.
When purchasing a visa through UpHOTEL, the Application for a Business Trip Abroad must also include a transaction fee of PLN 49.00 gross.
Visa purchases can be confirmed during the office’s working hours, from 7:30 a.m. to 3:30 p.m., for requests received by 3:00 p.m.
3. Delivery of the passport to the traveller by UpHOTEL
Once the visa has been obtained, UpHOTEL delivers the passport to the visa applicant.
The University receives and pays the invoice for the visa purchase.
In the event of improper performance or non-performance of the service by UpHOTEL, please contact the International Mobility Settlement Office (BRMM):
Email: brmm@us.edu.pl
Telephone: +48 32 359 1870, +48 32 359 1868 or +48 32 359 1400.