Stage I: before the qualification procedure
Candidates register in the IRK system (Internetowa Rejestracja Kandydatów – Online Application System) by creating an individual candidate’s account. In order to create such an account, you need to go to https://irk.us.edu.pl/irk , fill in all the data that are required in the personal data form and create a password (that you will later remember). An account activation link and a login are sent to the e-mail address that you have given in the personal data form. You need to activate your account by clicking the link.
Logging in to your individual account in the IRK system is only possible when you give the correct login and password. If you have forgotten your password there is a possibility to get it back. The password will be sent to the e-mail address that you have given in the personal data form.
In the candidate’s account in the IRK system that you have created, you need to specify the document you possess that entitles you to study at the level of your choice
- undergraduate programmes or long-cycle MA/MSc programmes: Polish new or old matura/ an equivalent of matura from abroad/ International Baccalaureate (IB) / European Baccalaureate (EB);
- graduate programmes: BA, BSc or BEng diploma/ MA, MSc or MEng diploma/ an equivalent diploma from abroad.
If you apply at the same time for an undergraduate programme or a long-cycle MA/MSc programme AND a graduate programme, you have to specify two relevant documents.
A candidate may apply for an unlimited number of programmes.
After creating his/her individual account in the IRK system and specifying the relevant document entitling him/her to study at university level, the candidate may apply for a programme (or several programmes) of his/her choice, keeping the deadlines specified by the University. It is possible to apply for a given programme (or withdraw an application you have submitted earlier) only by the day when the application procedure ends for this particular programme. For each programme individually, the deadline is given in the timetable in the IRK system.
Depending on the number of programmes you have applied for, the IRK system will inform you about the amount due for the admission fees. Each fee should be paid before the specified deadline. Detailed information about the admission fee is available here: https://us.edu.pl/kandydat/en/rekrutacja-na-studia-krok-po-kroku/oplaty-zwiazane-ze-studiami/oplata-rekrutacyjna/.
If you are applying for more programmes than covered by the admission fee you have paid, you have to either withdraw your application for programmes you have not paid for or pay the outstanding fee. Withdrawing applications is possible until the application procedure is closed for a given programme.
The following applies to candidates for undergraduate programmes and long-cycle MA/MSc programmes.
For candidates who passed their matura examination in Poland in the years 2006-2019, the results are uploaded automatically from the Polish Registry of Matura Results (KReM). This happens, however, only if the candidate has given his/her consent when filling in a matura declaration at his/her secondary school (a specimen of this matura declaration is available here). The candidates who have not given their consent to transfer their results to universities have to upload a scan of their matura certificate to the IRK system (it will be possible starting from 8th July).
Candidates who passed their Polish matura in 2005 or earlier as well as candidates with an equivalent of matura from abroad, IB or EB have to upload the scan of their certificate (it will be possible starting from 13th August 2020).
Scans of documents required for the qualification procedure sent in the electronic form have the same validity as paper documents submitted by the candidate in person.
Entering the result from your university diploma and the average from your grades at university level.
The following applies to candidates for graduate programmes.
A candidate for a graduate programme has to enter into the IRK system the final grade on his/her university diploma as well as the average calculated from all his/her grades received at university level. Moreover, s/he has to upload the scans of:
- his/her university diploma;
- a certificate issued by the relevant university confirming the average calculated from all the grades received at university level;
- a diploma supplement (if required as specified in the admission criteria for a given programme);
- other documents (if required as specified in the admission criteria for a given programme);
Scans of the above mentioned documents required for the qualification procedure sent in the electronic form have the same validity as paper documents submitted by the candidate in person.
This applies to selected programmes only. Submitting a doctor’s certificate confirming that the candidate has undergone relevant medical exams is only required from candidates for programmes that pose a risk to students’ health or expose them to dangerous emissions.
After applying for one of the programmes listed below and transferring the necessary admission fee, the candidate will be able to print a document enabling him/her to undergo the required medical exams free of charge at the medical centres listed on the reverse of the document. The doctor from one of these centres will give you a certificate which you need to submit at the dean’s office together with the other documents when you have been accepted for the programme of your choice.
The following programmes require submitting a certificate of medical exams:
- Medical Physics
- Chemical Technology
- Micro and Nanotechnology
- Environmental Protection
- Applied Geology
- Environmental Treatment Engineering
- Materials Science and Engineering
- Fine Arts Education
- Graphic Arts
- Game and Virtual Reality Design: Computer Game Graphics
- Painting and Interdisciplinary Projects.
A candidate who does not meet the relevant health criteria will not be admitted to these programmes.
This applies to selected programmes only.
The admission criteria for some programmes specify that the candidate’s artistic talent should be tested. Candidates for these programmes have to either take additional entrance exams or submit their works of art. The detailed information on these additional exams or works of art, including the relevant deadlines, are specified in the timetable for each programme in the IRK system.
(Polish) Kandydat posiadający tytuł laureata lub finalisty olimpiady stopnia centralnego, laureata konkursu międzynarodowego lub ogólnopolskiego może zostać przyjęty na studia z pominięciem postępowania kwalifikacyjnego. – Zapoznaj się z procedurą uznania zaświadczenia laureata lub finalisty oraz wykazem olimpiad i konkursów (kliknij).
Lists of candidates accepted for the 1st year of the programme of their choice will be published at https://irk.us.edu.pl/listy/. Apart from this, each candidate will be sent the information about his/her result to the individual account in the IRK system.
Please note that being accepted is not the end of the admission process, you are not a student yet! In order to register as a student for a programme of your choice, you have to meet a few further requirements. These are presented in the part that describes Stage II of the admission process.
- Admission process step by step
- Stage I: before the qualification procedure
- Stage II: after the results of the qualification procedure are published
- Required documents
- (Polish) Olimpiady i konkursy
- What are the point thresholds for particular programmes?
- Frequently Asked Questions (FAQ)
- Converting grades from secondary education certificates
- Candidates with special educational needs