University of Silesia in Katowice

Resolution of the Dean (in Polish):

polish version – zarzadzenie-nr-4-2024-zalacznik-1a-Indywidualny-plan-badawczy-2023-2024

english version – zarzadzenie-nr-4-2024-zalacznik-1b-Individual-Research-Plan-2023-2024

polish version for “Implemented Doctorate” Program – zarzadzenie-nr-4-2024-zalacznik-1c-Indywidualny-plan-badawczy-Doktorat-wdrozeniowy-2023-2024

Raport on implementation of the IRP

polish version – zarzadzenie-nr-4-2024-zalacznik-2a-Sprawozdanie-z-realizacji-IPB-2023_2024

english version – zarzadzenie-nr-4-2024-zalacznik-2b-Report-on-implementation-of-IRP-2023-2024

polish version for “Implemented Doctorate” Program – zarzadzenie-nr-4-2024-zalacznik-2c-Sprawozdanie-z-realizacji-IPB-Doktorat-wdrozeniowy-2023-2024

Annex to the IRP

polish version – zarzadzenie-nr-4-2024-zalacznik-3a-Aneks-do-IPB-2023-2024 (also for “Implementation Doctorate”)

english version – zarzadzenie-nr-4-2024-zalacznik-3b-Annex-to-IRP-2023-2024

1. The PhD student prepares the IRP in cooperation with the supervisor.
2. By June 30 at the latest, the doctoral student sends the document prepared and agreed upon with the supervisor to the appropriate area coordinator or competent for implementation doctoral students (https://us.edu.pl/szkola-doktorska/86-2/). IRP should be sent as a text file open to modifications.
3. The coordinator either submits comments, sends the document for correction, or informs about its acceptance. The corrected document should be returned to the coordinator for approval.
4. Not later than September 30, the doctoral student submits to the IRP Doctoral School signed by the doctoral student and the supervisor (also an assistant supervisor, and in the case of implementation doctorates, also a supervisor from the company).
5. IRP is reviewed by the coordinator and approved by the dean.
6. The document is stored in the DS office; the doctoral student is provided with a scan.
7. The IRP is submitted to the evaluation committee, which presents the doctoral student with recommendations for changes in the IRP or only a positive opinion.

A note on terms

Doctoral students who started their education at the Doctoral School on a date other than October 1 submit the IRP on the same date as the others and are subject to the same procedures because this document is the basis for passing the first year of education and proceeding to the first stage of the evaluation assessment.

Report on the implementation of the IRP

1. The report on the implementation of IRP should be submitted by September 30, after each year of education.
2. Submission of the report (dates are required for all signatures) cannot occur earlier than the coordinator’s approval of the IRP.
3. The report requires the signature of all supervisors. It is not approved in any way by the Doctoral School but is subject to evaluation by the evaluation committee.

Preparation of the plan should be a precise and thoughtful process. The doctoral student has a whole year to prepare it. During this time, he or she can use the support of their supervisor who conducts classes on similar issues in the first year of education (expert tutoring, research methodology, preparation and implementation of a research project, research ethics, planning a scientific career and academic development), as well as offices of the Doctoral School (e.g., in the field of budget planning).

When planning, the doctoral student should consider the obligations related to the cycle of education at the Doctoral School, including the responsibility to prepare a grant project and participate in a foreign internship or present the results of their research at a foreign scientific conference.

The doctoral student presents a plan of tasks for the entire period of the doctoral dissertation. Also, publications, conference presentations, queries, and internships should be planned for the whole period. It is understandable that in different scientific disciplines, the cycle of publications and conferences is different. It is often impossible to precisely plan, for example, conference trips for 3 years in advance. However, this does not release the doctoral student from the obligation to plan how he/she will present and disseminate the results of his research. This is of great importance when planning the project budget. When creating a schedule of tasks, the doctoral student also plans the time of closing the following stages of work on the doctoral dissertation. Knowing the time of the scheduled completion of a given task, he should be able to plan that he/she will, for example, present the research results at an international scientific conference. When planning long-term, providing precise dates or the conference organizer is unnecessary if such data are missing. Still, the number and nature of such activities should be prepared.

Changes that will occur during the project implementation are reported in an Annex to the IRP. The Annex can be submitted at any stage of education. The document prepared and agreed upon with the PhD supervisor should be sent by e-mail to the appropriate coordinator, who accepts it or informs about necessary corrections. After acceptance, you can print the Annex, collect the appropriate signatures (of the doctoral student and supervisors), and bring the document to the Doctoral School’s office for signature by the coordinator and the dean.

In a situation where the changes introduced by the Annex are significant and the annex itself would not be legible, an updated version of the IRP should be prepared and attached – also signed – to the annex. In case of minor changes, there is no need to prepare a new version of the IRP.

What changes should be annexed:

• any changes from the first page of IRP – e.g. change of topic, discipline, supervisor,
• significant changes in the project description (part II)
• any changes in research tasks
• the planned date for submitting the dissertation – the annex should be submitted together with the application for an extension of the deadline
• significant changes in the budget (e.g. in connection with obtaining a grant
• if it was not previously planned in the budget)

What does not need to be annexed:

• minor changes in the concept of the dissertation (part II)
• literature planned in IRP
• insignificant changes in the implementation of tasks, conferences, publications, and internships completed differently or not implemented – these types of changes are explained only in the report after a given year

mgr Agnieszka Szewczyk

agnieszka.a.szewczyk@us.edu.pl

ul. Bankowa 14, room 408

phone: 00 48 32 359 2386