University of Silesia in Katowice

Funds allocated for student activities must be spent in accordance with the procedures applicable at the University.

As a public institution, the University of Silesia is subject to the Public Procurement Law, therefore each expenditure from university funds must be carried out in accordance with the internal Regulations for applying for and providing public procurement contracts.

Instructions for spending funds:

1. Receive the decision on the allocated funds from the person responsible for cost records at the faculty (accountant)
2. Discuss the way of spending the funds with the faculty accountant or an employee of the Student Service Centre.

NOTE!
Please remember that not everything for which funding has been granted can be purchased on your own. The University has signed long-term contracts for some services and goods, so purchasing them yourself may result in the inability to invoice the costs.

 

The list of all subject groups is available in Attachment 2 to the Rules and Regulations.

Services and goods that cannot be requested independently:

• Prints of posters and information materials (please contact the Promotion Centre)
• Transport and passenger transport (please contact the Logistics Department)
• Office supplies – only available in the general storage (please contact the Accounting Department)
• Trips, business trips (please contact the Accounting Department)
• Catering (please contact the Promotion Centre)
• Abroad trips, including the purchase of airline tickets, accommodation and per diem (please contact the International Relations Department)
• Collecting conference fees (contact the Science Department)

3. After determining the method of spending the funds, contact the appropriate departments. If you purchase permitted goods and services yourself, you must always take a VAT invoice issued to the University of Silesia in Katowice (data below). Two forms of settling invoices (issued at the University of Silesia) are allowed:

• Independent purchase from your own funds, submitting the invoice to accounting, describing it in accordance with the recommendations to get the refund of funds to the account
• Downloading an invoice with a deferred payment deadline (14 days) and delivering it immediately to accounting department for settlement with the company.

 

BILLING

University of Silesia
Tax Identification Number: 634-019-71-34
Bankowa 12
40-007 Katowice

NOTE!
Only an invoice issued to the University of Silesia can be settled! Please remember that the invoice must be issued in accordance with Attachment 2 to the Regulations!

PLEASE REMEMBER!
If you have any doubts, please contact the person responsible for recording costs at the faculty (accountant) or the Student Service Centre before making any financial obligations!