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University of Silesia in Katowice

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Doctoral School

IRP template for PhD students who started their education in the 2021/2022 academic year

Individual Research Plan

polish version – 1a – Indywidualny plan badawczy 2021-2022

english version – 1b – Individual Research Plan 2021-2022

polish version for “Implemented Doctorate” Programme – 1c – Indywidualny plan badawczy – Doktorat wdrożeniowy – 2021-2022

Report on implementation of IRP

polish version – 2a – Sprawozdanie z realizacji IPB 2021_2022

english version – 2b – Report on implementation of IRP – 2021-2022

polish version for “Implemented Doctorate” Programme – 2c – Sprawozdanie z realizacji IPB – Doktorat wdrożeniowy – 2021-2022

Annex to IRP

polish version – 3a – Aneks do IPB – 2021-2022 (also for “Implementation Doctorate” Programme)

english version – 3b – Annex to IRP – 2021-2022

The IRP approval procedure in the academic year 2021/2022

Individual Research Plan

  1. The PhD student prepares IRP in cooperation with the supervisor.
    By 30 June at the latest, the PhD student shall send the document prepared and agreed with the supervisor to the appropriate area coordinator or coordinator for implementation PhD students (https://us.edu.pl/szkola-doktorska/en/86-2/). The IRP should be sent as a text file open for modification.
  2. The coordinator either submits comments and sends the document for correction, or informs about its approval. The corrected document should be returned to the coordinator for approval.
  3. At the latest on September 30, the PhD student must submit to the IPB Doctoral School signed by the PhD student and supervisor (also the auxiliary supervisor, and in the case of implementation doctorates, also the supervisor on the part of the company).
  4. IRP is submitted to the evaluation committee, which, after the meeting, by October 20 at the latest, sends recommendations for changes to IRP or only a positive opinion to the PhD student.
  5. After getting an opinion of the commission, the PhD student informs the Doctoral School about planned changes to the IRP or about the completion of work on the IRP by 30 October at the latest.
  6. IRP is assessed by the coordinator and approved by the dean.
  7. The document is archived at the office. Upon request, the doctoral student receives a scan of the finished document.

A note

Doctoral students who started their education at the Doctoral School on a date other than October 1, submit IRP on the same date as the others and are subject to the same procedures because this document is the basis for completing the first year of education and entering the first stage of the evaluation.

Report on implementation of IRP

  1. The IRP implementation report should be submitted by 30 September.
  2. The submission of the report (the dates for all signatures are necessary) cannot take place earlier than the approval of IRP by the coordinator.
  3. The report must be signed by all supervisors. It won’t be checked by the Doctoral School, only by the evaluation committee.

Important notes on filling in the IRP

Preparation of the plan should be a precise and lengthy process. A PhD student has a whole year to prepare it and during this time their can use the support of a supervisor, of teachers who are conducting classes on similar issues in the first year of education, as well as the offices of the Doctoral School (e.g. in the field of budget planning).

When planning, a PhD student should take into account the obligations related to the cycle of education at the Doctoral School, i.e. primarily the obligation to prepare a grant project by the end of the second year and participate in a foreign internship or to present the results of their research at a foreign scientific conference by the end of the third year of education.

The doctoral student presents a plan of tasks for the entire duration of the doctoral education. Also items such as publications, conference presentations, queries and internships should be planned for the entire period. It is understandable that in different scientific disciplines the cycle of publications and conferences is different and it is usually impossible to precisely plan, for example, conference trips for 3 years in advance. This does not, however, release a doctoral student from the obligation to plan how he or she will present and disseminate their research results. This is very important when planning the project budget. By creating the schedule of tasks, a doctoral student also plans the time to close the next stages of work on a doctoral dissertation. Knowing the time of the planned completion of a given task, he or she should be able to plan that he or she will present the research results, e.g. at an international scientific conference. When planning long-term, it is not necessary, if there is no such data, to provide precise dates or the conference organizer, but the number and nature of such activities should be planned.

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