University of Silesia in Katowice

The procedure of appointing a supervisor for doctoral students who begin their education in the academic year 2026/2027

1. The doctoral student, while applying for the appointment of a supervisor prepares an application for the appointment of a supervisor and submits it on paper, with appropriate signatures, to the Doctoral School office by October 15 to the room 409.

Application template:

• • Polish version: wniosek-o-wyznaczenie-promotora-2026
  • Polish/English version: wniosek-o-wyznaczenie-promotora-2026-pl-eng

The doctoral student attaches copies of admission documents: supervisor’s opinion and draft research plan.

When requesting the appointment of a supervisor or an auxiliary supervisor who is not an employee of the University of Silesia in Katowice, the doctoral student must provide the Doctoral School office with that person’s email address and, if possible, a phone number. The student must also inform the prospective supervisor that the Doctoral School will be in touch and that a personal data form will need to be completed. Without this form, it will not be possible to: 1) enter the supervisor’s details into the POLon system, or 2) conclude an agreement with the supervisor.

2. The Doctoral School Office forwards the complete set of applications to the appropriate institute council through the Institute Evaluation and Service Office.

3. Scientific council of the discipline:

1. Issues resolutions on the appointment of a supervisor, separately for each doctoral student, separately for each candidate for supervisor / auxiliary supervisor..
2. Submits resolutions to the doctoral student (by mail) and to the Doctoral School office (in paper form).

The Doctoral School

1. Put received information into the POLon system.
2. Stores documentation in the doctoral student’s personal file.
3. Creates a database, and completes data in USOS.

The person conducting the process in the Doctoral School office is Ms. Agnieszka Szewczyk (agnieszka.a.szewczyk@us.edu.pl).
Ms. Agnieszka Filipowska is responsible for supplementing the information in USOS in the Doctoral School office (agnieszka.filipowska@us.edu.pl).

Terms
First-year doctoral students submit applications within 12 days of starting their education.
The scientific council of the discipline appoints a supervisor no later than 3 months from the start of the doctoral student’s education, and no later than 45 days from the submission of the application by the doctoral student.
Note – doctoral students who already have a supervisor appointed and want to apply for the appointment of a second supervisor or an auxiliary supervisor or the dismissal of a supervisor or auxiliary supervisor are not limited by specific deadlines.