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University of Silesia in Katowice

COVID-19 security status

LEVEL 3

RISK LEVEL 3

Crisis situation. The University operates remotely, except for the units that are necessary to maintain the continuity of operation. Mobility suspended. Ban on accommodation. Remote contact.

GENERAL GUIDELINES

SANITARY REGIME

frequent hand disinfection; keeping social distance of at least 1.5 m; obligation to cover your nose and mouth. Use of partitions. Contacts reduced to minimum. Regular ventilation of rooms, frequent disinfection of surfaces and sanitary facilities

DIDACTICS

only remote classes

AVAILABILITY

the University closed for third parties, employees and students, with the exceptions defined by the Rector

ORGANISATION

only remote organisational meetings, with potential exceptions defined by the Rector

ADMINISTRATION

remote work, with the only exception of positions necessary to maintain the continuity of University operation defined by the Rector and Chancellor

EVENTS

only remote events permitted

MOBILITY

only virtual mobilities

STUDENT RESIDENCE HALLS

ban on accommodation, visits, leaving and restrictions in internal operation of student residence halls; permitted check-out for rules specified by the Rector, ban on movement of inhabitants between student residence halls/teacher residence halls

DETAILED GUIDELINES

Organisation of education

  1. All classes are conducted remotely, if possible – in line with the schedule.
  2. All consultations are conducted remotely in line with the schedule.
  3. Credits and exams are only conducted remotely.

Information is provided by the Education Department: dk@us.edu.pl.

 

Documentation

All matters related to the course of studies, which required personal presence in the Dean’s Office, in particular requests for extension of the examination session, settlement of the semester and approval of the subject of diploma thesis are processed remotely. The obligation to provide documents in paper form only when it results from the existing regulations.

In the case when it is necessary to put an additional grade in the student record book or in the USOS system, the Dean’s Office will help make the relevant entry through contact with the appropriate examiner based on the grades entered in the USOS system, scan or photo of the relevant pass in the student record book sent by e-mail.

 

Organisation and participation in events

Strict ban on organisation of on-site or hybrid events, only remote events are permitted.

Information is provided by the Student Service Centre: dlastudenta@us.edu.pl.

 

Mobility

Foreign mobilities suspended. Only virtual mobilities. In the case of mobilities in progress, immediate contact with the International Relations Department is necessary.

Information on procedures related to cancellation or interruption of mobility: https://www.zdalny.us.edu.pl/pl/mobilnosc-miedzynarodowa.

Information is provided by the International Mobility Settlement Office at the International Relations Department: brmm@us.edu.pl, phone no.: 32 359 1868, 32 359 1400.

Mobilities under educational exchange (Erasmus+, CEEPUS, bilateral agreements, NAWA, etc.) are suspended. Only virtual mobilities. In the case of mobilities in progress, immediate contact with the International Relations Department is necessary. It is necessary to take into consideration the recommendations introduced in programmes and projects in the case of cancellation or interruption of mobility.

Information on mobilities under educational exchange: https://us.edu.pl/wspolpraca/wspolpraca-miedzynarodowa/mobilnosc-miedzynarodowa/

Information on mobilities under educational exchange is provided by the International Exchange Office at the International Relations Department: international@us.edu.pl, phone no.: 32 359 11 78.

 

Contact with the University

Remote contact only.

Contact with the Dean’s Office

Organisation of education

Classes conducted remotely only.

 

Organisation and participation in events

Strict ban on organisation of on-site or hybrid events, only remote events permitted.

Information is provided by the Student Service Centre: dlastudenta@us.edu.pl.

 

Mobility

Foreign mobilities suspended. Only virtual mobilities. In the case of mobilities in progress, immediate contact with the International Relations Department is necessary.

Information on procedures related to cancellation or interruption of mobility: https://www.zdalny.us.edu.pl/pl/mobilnosc-miedzynarodowa.

Information is provided by the International Mobility Settlement Office at the International Relations Department: brmm@us.edu.pl, phone no.: 32 359 1868, 32 359 1400.

Mobilities under educational exchange (Erasmus+, CEEPUS, bilateral agreements, NAWA, etc.) are suspended. Only virtual mobilities. In the case of mobilities in progress, immediate contact with the International Relations Department is necessary. It is necessary to take into consideration the recommendations introduced in programmes and projects in the case of cancellation or interruption of mobility.

Information on mobilities under educational exchange: https://us.edu.pl/wspolpraca/wspolpraca-miedzynarodowa/mobilnosc-miedzynarodowa/.

Information on mobilities under educational exchange is provided by the International Exchange Office at the International Relations Department: international@us.edu.pl, phone no.: 32 359 11 78.

 

Contact with the University

  1. Communication by e-mail or phone. Doctoral students receive the most important information via the mailing list.
  2. Meetings of team managing the doctoral school with all PhD students via MS Teams every two weeks.
  3. All documents provided only on-line. E-mail sent from an address in us.edu.pl is regarded as a signed document, unless the procedure applied in a particular case excludes such a solution.

 

Regulations

https://us.edu.pl/szkola-doktorska/

https://www.mssd.us.edu.pl/

https://us.edu.pl/doktorant/

Organisation of education

  1. All classes are conducted remotely, if possible – in line with the schedule.
  2. All consultations are conducted remotely in line with the schedule.
  3. Credits and exams are only conducted remotely.
  4. Plan implementation education using tools recommended by universities.

 

Work organisation

Implementation of research and organisational duties remotely, with the only exception of positions necessary to maintain the continuity of University operation defined by the Rector. Implementation of teaching duties in accordance with the rules of organisation of education as specified for risk status 3, strict sanitary regime.

 

Participation in trainings

Trainings are conducted remotely only.

Information is provided by the HR Department: dhr@us.edu.pl.

 

Mobility

Foreign mobilities suspended. Only virtual mobilities. In the case of mobilities in progress, immediate contact with the International Relations Department is necessary.

Information on procedures related to cancellation or interruption of mobility: https://www.zdalny.us.edu.pl/pl/mobilnosc-miedzynarodowa.

Information is provided by the International Mobility Settlement Office at the International Relations Department: brmm@us.edu.pl, phone no.: 32 359 1868, 32 359 1400.

Mobilities under educational exchange (Erasmus+, CEEPUS, bilateral agreements, NAWA, etc.) are suspended. Only virtual mobilities. In the case of mobilities in progress, immediate contact with the International Relations Department is necessary. It is necessary to take into consideration the recommendations introduced in programmes and projects in the case of cancellation or interruption of mobility.

Information on mobilities under educational exchange: https://us.edu.pl/wspolpraca/wspolpraca-miedzynarodowa/mobilnosc-miedzynarodowa/

Information on mobilities under educational exchange is provided by the International Exchange Office at the International Relations Department: international@us.edu.pl, phone no.: 32 359 11 78.

 

Selection process for academic posts

Selection process for academic posts is conducted remotely.

Information is provided by the HR Department: dhr@us.edu.pl.

Work organisation

Remote work, with the only exception of positions necessary to maintain the continuity of University operation defined by the Rector and Chancellor.

Information is provided by the Department of Personal and Social Affairs: kadry@us.edu.pl.

 

Remote work rules:

  1. employee performing remote work is obliged to carry out the ordered duties in their effective working time, including in particular: monitoring business e-mail (managing correspondence on an ongoing basis) and using company mobile phone and/or computer (if available);
  2. employee is obliged to provide the results of ordered remote work via electronic media systematically, whereas the direct supervisor shall verify the completed work on an ongoing basis;
  3. direct supervisors of the University employees shall keep ongoing contact with an employee performing remote work
    and supervise the effects of their work;
  4. remote work is ordered to an employee by the direct supervisor [TEMPLATE OF REMOTE WORK REQUEST].

 

Additional guidelines for work performance:

  • With reference to work performance in the workplace at the University of Silesia:

In the case of performing work in the workplace, apart from normal working time for the employees specified Sections 34-35 of the Rules and Regulations of Work at the University of Silesia, flexible or equivalent working time can also be used respectively.

  • With reference to mixed work performance on a single day (remote work and work performance in the workplace at the University of Silesia):
  • In the case of mixing remote work and work performance in the workplace on a single day, it should be taken into consideration that travel time to the place of residence counts as working time.

 

With reference to correspondence and handling affairs:

  • direct contacts between employees at work should be reduced to minimum;
  • affairs should be handled by e-mail;
  • General Office is used for handling traditional correspondence (receiving documentation from units and stakeholders) sent to particular general university administration units (Rectorate);
  • any correspondence addressed to relevant units should be delivered through General Office; unit employees are obliged to pick correspondence from the General Office;
  • documents different than financial, which require signature, shall be sent as scans (.pdf) or photos (.jpg) until revoked; please ensure that the required signatures and stamps are clear;
  • paper documents shall be sent only by internal mail through General Office;
  • no possibility to enter the building with the exception of employees working on-site.

 

Participation in trainings

Trainings are conducted remotely only.

Information is provided by the HR Department: dhr@us.edu.pl.

 

Mobility

Foreign mobilities suspended. Only virtual mobilities. In the case of mobilities in progress, immediate contact with the International Relations Department is necessary.

Information on procedures related to cancellation or interruption of mobility: https://www.zdalny.us.edu.pl/pl/mobilnosc-miedzynarodowa.

Information is provided by the International Mobility Settlement Office at the International Relations Department: brmm@us.edu.pl, phone no.: 32 359 1868, 32 359 1400.

Mobilities under educational exchange (Erasmus+, CEEPUS, bilateral agreements, NAWA, etc.) are suspended. Only virtual mobilities. In the case of mobilities in progress, immediate contact with the International Relations Department is necessary. It is necessary to take into consideration the recommendations introduced in programmes and projects in the case of cancellation or interruption of mobility.

Information on mobilities under educational exchange: https://us.edu.pl/wspolpraca/wspolpraca-miedzynarodowa/mobilnosc-miedzynarodowa/.

Information on mobilities under educational exchange is provided by the International Exchange Office at the International Relations Department: international@us.edu.pl, phone no.: 32 359 11 78.

 

Selection process for non-academic employees

Selection process for non-academic employee posts conducted remotely.

Information is provided by the HR Department: dhr@us.edu.pl.

Check-in/check-out

Ban on check-in for new residents. Ban on visits Implementation of procedures for leaving the student residence hall (checking out) quickly and safely thanks to arranging the dates by e-mail or phone. Direct contact of resident with one employee only during the check-out.

Information is provided by the Student Service Centre: dlastudenta@us.edu.pl.

 

General Principles

Ban on leaving student residence halls temporarily, ban on temporary departures of inhabitants, ban on leaving the student residence hall without important reasons (health) between 11 PM and 6 AM, contact with administration only by phone or e-mail.

You will find current information in the Announcements tab on the following website: https://www.zdalny.us.edu.pl.

 

Publicly available rooms

Strict implementation of sanitary regime. Possibility to stay in publicly available spaces of two individuals at the same time only.

 

Payments

Electronic payments as a rule. In exceptional situations, upon previous notification of such necessity to the campus administration, , it will be possible to pay through the payment terminal.

You will find current information in the Announcements tab on the following website: https://www.zdalny.us.edu.pl.

 

Guest visits

Ban on any visits (also between the campus residents, between the student residence halls).

Access to infrastructure for the purpose of implementation of research work

Laboratories closed. Access only in exceptional cases for individuals with the Rector’s authorisation (implementation of research projects which cannot be suspended, repair of failure or long-term repair). Registration of individuals staying in laboratories and providing them with necessary personal protective equipment.

 

Access to infrastructure for the purpose of conducting classes

Lack of access to research, educational and artistic infrastructure. Classes are conducted remotely only, the practical part in the form of recorded film displays.

 

Access to infrastructure for the purpose of carrying out diploma theses

Lack of access to research, educational and artistic infrastructure for the purpose of carrying out diploma theses. Only literature-based and theoretical papers.

Sports classes

Classes are conducted remotely only.

Information is provided by the Centre for Physical Education and Sport: cwfis@us.edu.pl.

 

Additional sports classes
(e.g. University Sports Association, non-didactic trainings, student organisation)

Lack of possibility to practise on-site sport at the University.

Information is provided by the Centre for Physical Education and Sport: cwfis@us.edu.pl.

 

Lease

Sports facilities out of use. Impossible lease.

Information is provided by the Centre for Physical Education and Sport: cwfis@us.edu.pl.

Premises (including administrative premises) are publicly available

Number of people staying in the building reduced to minimum. Strict monitoring of entrances and exits from the building, strict sanitary regime.

Suspended catering services and other activities specified in the announcements.

Frequent monitoring of sanitary regime application (heads of administration and economic departments at campuses, organisational head).

 

Classrooms

Ban on using classrooms.

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