Resources for access to PhD students
Every PhD student has 300 PLN available for individual disbursement from the Doctoral School budget, as well as any he receives in a competition [link: competition for PhD students].
Basic rules for spending:
- No money may be spent before you contact and get along with the Office of the Doctoral School.
- Funds may be designed for scientific and artistic activities (in the case of artistic disciplines) as well as self-development. The expenses catalog is open and includes financing scientific publications (magazines and books), purchase of funds necessary for conducting research, domestic and foreign scientific conferences, symposia, queries, and training.
- Each expense should be approved by the supervisor and Dean of the Doctoral School on a form appropriate to the funds spent (see below).
- Expenses may be realized in the office of the Doctoral School or by an appropriate person in the institute (especially specialist orders). In each case, the administrator of funds, i.e. the person signing the documents, is the dean of the Doctoral School (via the SD office).
- PhD student is required to settle the funds after completing the task, following the university’s regulations.
- All spending from the academic year must be reported on the proper form by September 30.
– based on an application submitted by a Doctoral School employee in the SAP system. The application must be activated before the organizers issue an invoice.
The invoice buyer is: University of Silesia in Katowice, ul. Bankowa 12, 40-007 Katowice, NIP: PL6340197134.
To submit an application in the SAP system, the following information is required: conference name, conference date, conference link, conference fees, conference fee due date, whether the conference fee also includes the publication of articles in conference materials, the topic, and the organizer’s details, including address and bank account number (IBAN, SWIFT).
Purchase of office supplies, cleaning products, etc.
The Doctoral School Office determines the purchasing procedure.
Procedure
Email to szkola.doktorska@us.edu.pl, containing a detailed description of the purchase.
The Doctoral School Office submits a requisition to the warehouse in the SAP system.
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Collect from the warehouse by an authorized person (SD office employee)
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Collect at the Doctoral School by the doctoral student (after signing the protocol)
Books, journals, materials, reagents, equipment, services (including training), all fixed assets (materials that, due to their value, are permanently assigned to a person, e.g., computers, large laboratory equipment, etc.)
The Doctoral School Office determines the purchasing procedure.
Procedure
Email to szkola.doktorska@us.edu.pl with a detailed description of the purchase (price, detailed specifications, proposed supplier, link to a sample item, etc.).
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The Doctoral School Office submits a purchase requisition in the SAP system or conducts an independent purchasing procedure after market research.
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Requisition verification by the Logistics Department, the Records Section, and the Billing Department.
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Purchase in accordance with Public Procurement Law based on the Delivery and Service Schedule of the Logistics Department.
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Acceptance protocol or invoice. In the case of fixed assets – assigning the material to a university employee (so-called acceptance into stock)
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Delivery of the order to the SD office. Pickup by the doctoral student or, in the case of fixed assets, by the employee (after signing the protocol)