We encourage you to read the most frequently asked questions:
- What documents are necessary to start a student organisation?
The documents necessary to register a student organisation and include it in the list are:
– written application
– consent of the supervisor (optional),
– rules and regulations of the organisation.
Templates of all documents can be found in the tab “Start an organisation”
- What should I do if the data in the list is out of date?
All changes made by the Groups (changes in regulations, Supervisor, contact details, Management Board, etc.) must be immediately reported to the Student Service Centre. If the data included in the list is out of date, contact the Student Service Centre to complete the documentation.
- When and where can I submit applications for funding for the Student Research Group?
In accordance with Regulation 69/2013, applications may be submitted twice: by 20 January for the period from January to August of a given year, and by 20 September for the period from September to December of a given year. Applications are submitted to the Student Service Centre, in accordance with the information provided by the University Council of the Student Government. All information regarding the division of funds can be found at http://www.studenci.us.edu.pl/?page_id=509
- Can the organisation function without an academic supervisor?
It is not obligatory to have a scientific supervisor to start an organisation. However, please remember that a research supervisor is required when applying for funding from the university.
- Who can become a supervisor?
A scientific supervisor can be selected from among academic employees of the University.
- Why is the group’s email address not on the list?
If your e-mail address is not included in the list, please contact the Student Service Centre. However, please remember that in accordance with the provisions of the GDPR, only addresses in the us.edu.pl domain can be published in the list.
- I did not receive funding for the Group’s project from University Council of the Student Government, what should I do?
If you have not received funding for your Group’s project and you do not agree with the decision, in accordance with the Regulations on the allocation of funds, you can submit an appeal against the decision within 3 days of publishing the distribution on the Student Government’s website. Appeals should be submitted to the University Council of the Student Government office during their opening hours. - How to set up an e-mail address for a student organisation in the us.edu.pl domain?
In order to set up an e-mail address for the Group, please contact the Student Service Centre. To set up an organisation’s address please indicate the proposed e-mail address and the name of the person responsible for using the account. It is recommended that the person responsible for the account is an employee of the university (e.g. research supervisor) because they will be the only person authorised to recover the password and access to the account.
- I forgot to submit the substantive report of the Group, what should I do?
You should submit a report to the Student Services Centre as soon as possible.
- Can the Group have more than one scientific supervisor? What should I do to add another supervisor to the list?
There is no limit to the number of scientific supervisors for one Group. In order to add the supervisor in the list, you need to submit a statement from the academic supervisor to the Student Service Centre as confirmation that they consent to the above-mentioned functions.
- Where can I receive decisions on funds granted as part of the distribution of funds for student activities?
Decisions regarding the distribution of funds can be collected from faculty accountants, and in the case of university-wide organisations, from the Student Service Centre. - Where can I find information about the distribution of funds for student activities?
All information regarding the distribution of funds, i.e. funding for individual projects, can be found on the Student Government website at: http://www.studenci.us.edu.pl/?page_id=754. - What can I do to reactivate a Group?
To reactivate a Group, an appropriate resolution of the Group must be delivered to the Student Service Centre along with the signatures of the Management Board and the academic supervisor. A substantive report must also be provided along with a list of members for the last six months.
- Can I use an electronic signature in the documents I submit?
Unfortunately, all documents must have a handwritten signature. - I would like to book room 0.15 in the Rectorate for a meeting of the Club, who should I contact?
To book room 0.15 (d.133) in the Student Activity Zone, please send a message to the following address: dlastudenta@us.edu.pl. The message should include name and surname of the person responsible for the reservation, the purpose, as well as the date and time of use. Please remember that the room is often used to organise various meetings and trainings, so we encourage you to use the rooms at the departments in the first place.
- Is it possible to book rooms at the university for Group meetings free of charge?
As part of their activities, the groups can use the rooms and halls available at the university free of charge. To make a reservation, please contact the Dean’s Secretary Office of a given faculty.